8 More New Year Business Time-Saving
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January is the ideal time to put in place the necessary changes to get the
most out of your business and ultimately increase productivity.
Here are 8 more fool-proof tips to help you save yourself time and increase
the output of your business.
- Let technology work for you. During times when you need to concentrate on
a specific project for a long period of time, donít think twice about
switching your voicemail on, or requesting colleagues and clients to email you
instead. You may be in demand; but itís important to sort your priorities out
first and use your time wisely.
- If you send out the same blank forms, the same types of invoices,
statements, proposals descriptions of your products or services; donít produce
them from scratch each time, create a template for each one instead.
- Cut down on the amount of time spent travelling from one appointment or
job out of the office to another, by arranging them all to take place in one
day or over the course of two, or if itís just one Ė schedule it for the end
of the business day, rather than at peak time during the day.
- Become a proficient user of email. Whichever email program youíre
currently using, learn a few key steps in your program, particularly how to
set up files and filters. Youíll discover how much faster it makes finding
email messages. Your email address book can also be utilised to categorise
various email contacts you email frequently.
- How ergonomic is your workspace? Give some thought to how well your
workspace works for you. Are you constantly searching for files, letters,
notebooks or diaries? Not only is this frustrating, itís also a huge waste of
your valuable time. Check that the phone is in the best possible place for you
and that most of the equipment that you will need on a day-to-day basis is
within easy reach of your desk (preferably without getting out of your chair
too often). Making your working area work for you, will allow you to work
efficiently, in comfort, safely and increase your productivity.
- Start work at the same time each morning; instead of wasting time by
beginning at irregular hours each day.
- Try to use the last 10 Ė 15 minutes of your working day to put together a
strategy of work for the next day. Do the same on the last day of your working
week for the coming week. Spend Ĺ a day planning for the following month and
one whole day to map out a scheme of work for the next 90 days in your
business. In the scheme of things, this time spent planning is crucial and
will yield great results in terms of making progress in your business, in the
time you have available to you. You may not achieve everything you plan to on
a daily basis Ė but unless you put some time aside to work on your business;
even less will be achieved without a guide of some sort.
- When time is short, ensure you send out automatic email acknowledgments so
that senders are aware youíve received their messages and confirm you will
respond as soon as possible.
About the Author
Joanne Jarrett is the Managing Director of TotallyTyping.Com a Digital and
Audio Transcription Service - providing audio typed documentation for business
clients throughout the UK and abroad. Producing important documentation can be
time-consuming, so leave it to the professionals. Our clients typically come
from media production companies, market research organisations, publishing
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(just to ensure you're perfectly happy with our service). Please feel free to
contact us at:- firstname.lastname@example.org
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Article Published/Sorted/Amended on Scopulus 2008-01-30 13:57:43 in Personal Articles