Document Control
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I have used Microsoft Office is its various forms for many years and have
found it to be very useful for documents, spreadsheets etc, and recently
upgraded to the latest version 2010. I expected it to do all the things that
the older versions did and was pleasantly surprised to see that Digital Rights
Management, although in the 2007 version, now works well.
Let me explain what DRM (Digital Rights Management) does for me:
- It allows me to control who can read, write and change documents I have
produced;
- It allows me to stop my document being printed by someone else;
- It allows me to stop my documents being copied or 'cut and pasted';
- It allows me to encrypt a document or to require a password to open the
piece.
These are very useful in ISO9001 (Quality Management Systems) for document
control and also in ISO27001 ( Information Security Management) to ensure
restricted circulation documents remain restricted.
I particularly like the one page overview of properties which shows details
of the author, date created, changes and last modified dates. These are all
requirements for a good document control or document configuration management
systems used in the Management Standards, including the Aerospace and automotive
standards.
The other elements include the revised PowerPoint, Publisher, One Note,
Infopath, Visio, Project
In short, I like the newest of the Microsoft Office packages.
About the Author
Chris Eden FIBC, MISSA, ACQI is a director of Quality Matters Limited an established independent management consultancy based in Essex, UK which specialises in ISO14001 Environmental Management consultancy.
