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HM Revenue and Customs Brief 07/12


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Issued 16 March 2012


This Revenue & Customs Brief announces changes to the procedure for the submission of Intrastat declarations.


Businesses that are required to submit declarations for their trade with other EU Member States using an Intrastat declaration. This is limited to those with intra-EU trade in excess of 600,000 per annum for arrivals (EU imports) and/or 250,000 per annum for dispatches (EU exports).

Change to the monthly deadline for submitting declarations

From 1 April 2012, Intrastat declarations must be submitted by the 21st day of the month. This means that your declarations will be due 21 days after the end of the month in which you have EU trade to declare. Therefore, HM Revenue & Customs (HMRC) must receive your March 2012 Intrastat declaration by 21 April.

Electronic submission of declarations

From 1 April 2012, HMRC will not accept Intrastat declarations on paper forms C1500 and C1501.

You will need to provide your Intrastat declarations using online forms or other electronic formats, for example, Comma Separated Variable File (CSV off line form) or Electronic Data Interchange (EDI).

Information on submitting online can be found on the dedicated trade statistics website uktradeinfo (Opens new window).


What is Intrastat?

Intrastat is the system for the collection of trade in goods between EU Member States for statistical purposes. All VAT-registered businesses that reach a set threshold, expressed in terms of annual value of intra-EU trade, are required to submit Intrastat supplementary declarations on a monthly basis.

Why the changes are being made?

HMRC has been undertaking a programme to modernise the Intrastat system to take into account changing demands from users of Intrastat data and the Government's strategy to move to greater use of digital channels.

HMRC has brought forward the monthly deadline for businesses to submit Intrastat supplementary declarations to ensure that HMRC meets the legal deadline to submit data earlier to the EU. This also enables HMRC to make data available earlier to key Government users and to publish details of both EU and non-EU data at the same time.

In line with the Government's Digital Agenda, HMRC is implementing the mandatory submission of Intrastat supplementary declarations. This will enable HMRC to:

  • provide a better and more cost effective service for customers submitting Intrastat supplementary declarations
  • efficiently capture clean, easily processed data to help drive down costs for HMRC and its customers submitting paper declarations.

Consultation outcome

Between July 2010 and February 2011, HMRC informally consulted with Intrastat businesses to obtain information to help in the decision-making process and to identify how to help businesses comply with the changes.

Nearly 75 per cent of those still using the paper option who responded to the informal consultation on the mandatory electronic submission of Intrastat supplementary declarations said they would not have a problem moving over to electronic submission.

Information from the informal consultations on due date identified the 21st of the month as the most acceptable date for businesses balanced against HMRC's need to provide data earlier.

The majority of those consulted on the change to due date were confident that they would be able to adapt to this change in the first half of 2012, but there were strong views that January 2012 should be avoided. Therefore the changes, both to due date and mandatory electronic submission, will be implemented on 1 April 2012.

A summary of the informal consultation responses can be found in the Consultations section of HMRC's dedicated trade statistics website uktradeinfo (Opens new window).

Further information

Further information on trade statistics is available online on the uktradeinfo (Opens new window) website or by phoning uktradeinfo Customer Services on Tel 01702 367485.

For further information and advice on submitting Intrastat declarations, please contact the VAT Helpline on Tel 0845 010 9000.

About the Author

Crown Copyright 2012.

A licence is needed to reproduce this article and has been republished for educational / informational purposes only. Article reproduced by permission of HM Revenue & Customs.

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Article Published/Sorted/Amended on Scopulus 2012-03-19 12:17:09 in Tax Articles

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