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I am often asked about quality manuals and what they should contain. The ISO9001 Standard states that the quality manual should have as a minimum:
- The scope of the quality management system, including details of and justification for any exclusions;
- The documented procedures established for the quality management system, or reference to them:
- Document control;
- Control of records;
- Internal Audit;
- Control of non-conforming product;
- Corrective Action;
- Preventive Action.
- A description of the interaction between processes of the quality management system.
This meets the requirements of ISO 9001 but would have little benefit to the
company. It would get the badge on the wall but little else.
I was once asked to produce a quality manual on a single sheet, and I did so,
although it was A3 on two sides. The company took my advice and produced a
number of work processes to back this up.
The largest quality manual I ever saw was in seventeen lever arch files and
was so comprehensive that it even included instruction on how to make tea. It
was never used as a serious document and was almost impossible to keep up to
date. It was also so specific that it set the user up to fail if he used his
left hand rather than his right.
Fortunately we no longer produce documentation by weight.
A modern manual contains the mandatory scope, six procedures, a description
of the interaction of the processes, a number of work processes and an index of
current forms. This along with records would not only meet the requirements of
9001 but would also be a valuable tool for the company.
My view is that the manual should be as comprehensive as needed but not
overly complicated. It should be suitable for the company and not imposed by a
consultant. It should be designed to be used and not just stored for use during
assessment. And finally it should work for the company and not make the company
work for it.
About the Author
Chris Eden FIBC, MISSA, ACQI is a director of Quality Matters Limited an established independent management consultancy based in Essex, UK which specialises in ISO9001 Quality Management consultancy.
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Article Published/Sorted/Amended on Scopulus 2009-11-06 13:41:01 in Business Articles