An Introduction To Registration And Accounting For Value Added Tax
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Vat registration and the threshold plus accounting for value added tax and
submitting the quarterly vat tax return online is essential knowledge.
When a business registers for vat it becomes responsible for charging vat at
the correct percentage on every sales invoice and transfer of goods and services
and also maintaining accurate financial accounting records of the vat charged
hat are subject to vat inspections. If the sales turnover has breached the vat
threshold that business is liable for the vat on sales even if it has not
charged the customer.
The vat charged to customers is called output tax and the vat on purchases is
called input tax. When a business has registered for vat in addition to
maintaining records of sales and input tax it must also keep accurate financial
records of purchases and input tax in order to calculate the vat payment to be
made. The amount of vat to be paid each quarter is the difference between the
sales output tax and the purchases input tax and is paid quarterly to HMRC.
Specific types of business transactions are exempt from vat such as insurance
and loans. If the business only supplies exempt items then the business cannot
register for vat to reclaim the input tax paid on purchases.
Registering voluntarily for vat when the sales turnover is below the vat
threshold is a financial planning decision that each small business should
consider. There are both advantages and disadvantages to a voluntary
registration and the timing of the registration may also be a feature to be
taken into account.
The advantages include being able to reclaim the vat input on purchases which
is otherwise lost as a financial cost to the business. If a voluntary
registration is taken up then value added tax has to be included on all future
If the majority of customers are already vat registered themselves then
registering does not normally affect sales volume and can increase the
credibility of the business. Charging vat to non vat registered clients such as
members of the public would increase the amount being charged and make the small
business less competitive.
When a business moves from being non vat registered to being vat registered
changes may have to be made to the bookkeeping records being maintained. Not
normally a problem if accounting or bookkeeping software is being used provided
the financial system employed can fulfil the enhanced requirements being vat
Once vat registered the sales invoices must show the name and address of the
business, registration number, tax point which is the date the sale was made and
the amount of vat being charged. A bookkeeping record of sales invoices issued
should be maintained with an audit trail, list, to enable the customs and excise
to verify the vat records.
In relation to purchase invoices and reclaiming the vat input tax vat may
only be reclaimed on those invoices for which the business has a vat purchase
invoice. A correct vat input invoice must contain the vat registration number of
the supplier who issued the invoice. A bookkeeping record is required of all
purchase invoices from suppliers clearly showing the output tax being reclaimed.
Valuew added tax returns are prepared quarterly and sent before the end of
the following month. If registered for the online service vat returns can be
filed online. There are benefits to filing the tax return online in that many
businesses may receive up to 7 days longer than normal to file the vat return if
the vat payment is being made electronically.
There are penalties for failing to submit the vat tax return on time and
interest may be charged on the outstanding amount. When a vat return is not
submitted on time an assessment may be raised which has to be paid as a legal
debt until such time as the return is submitted and the amount due corrected.
It causes less problems if the tax return is submitted on time even if the
payment made is short. Failing to submit on time brings the business to the
attention of the tax authority that is more likely to inspect and investigate
persistent offenders. A business can be expected to receive an inspection every
three years however in the worst case scenario of a delinquent vat registered
business the customs and excise could inspect every quarter.
About the Author
Terry Cartwright at DIY Accounting provides Accounting Software that
automates the vat return at
http://www.diyaccounting.co.uk/ for self employed business and companies at
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Article Published/Sorted/Amended on Scopulus 2008-03-07 07:18:43 in Tax Articles