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time management


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Time Management

Commonly, by some estimates, people waste around 2 hours per day.

"Remember that time is money"
Benjamin Franklin 1748

Some signs of time wasting:

Some signs of time wasting
  • cluttered desk
  • unable to locate important files / documents
  • often miss or are late for appointments or need to reschedule them late
  • unprepared for meetings
  • tired/trouble concentrating
  • late nights spent 'catching up' in the office

If this is you, take time to read this.

Being successful doesn't make you manage your time well, however, managing your time well can make you successful.

"Failing to plan is planning to fail"

To Do Lists

Sounds boring, but breaking tasks down into small chunks will help you to manage your time more effectively.

Key points

Key points:

  1. Keep a clear desk - focus on one thing at a time.
  2. Use a simple file system.
  3. Touch each piece of paper only once.
  4. Touch each piece of email only once - your inbox is not your To Do list.

Effective use of the phone

  1. Keep calls short - stand during call.
  2. Don't get too comfortable.
  3. Use a speaker phone - allows you do do something else during the call.
  4. Have something in view that needs doing next.

Planning is essential if you are to take control of your time. You must plan each day, week, month and year.

Remember! You can always change your plan, but only once you have one!

Remember that every interruption of 6-9 minutes has a recovery time of 4-5 minutes. This means that 5 interruptions during a working day wastes 1 hour.

With this fact in mind, do not be afraid to cut these interruptions short, better still try to prevent them from occurring - remember your time is valuable.

Bear in mind, you don't find time for important things, you make it. Do not be afraid to say NO.

Some final thoughts

  1. Be Proactive. We are solely responsible for what happens in our life.
  2. Begin with the end in mind. Make all your day to day decisions focused on working to your goals.
  3. Put first things first. We must keep our mission in mind, understand what's important as well as urgent and, maintain a balance between what we produce each day and our ability to produce in the future.
  4. Sharpen the saw. This has four elements:
  5. mental - including reading, visualizing, planning and writing.
  6. spiritual - including value clarification, commitment, study and meditation.
  7. social/emotional - including service, empathy, synergy and security.
  8. physical - including exercise, nutrition and stress management.
Manage your time effectively

Making the effort to manage your time effectively will improve the quality and enjoyment of your work, together with releasing more time for yourself outside of work.

About the Author

Written by Sue Wright of  WrightPlace Consulting, a consulting company specializing in helping you develop your business.. You can reach WrightPlace Consulting by emailing or online at

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Article Published/Sorted/Amended on Scopulus 2006-06-30 00:00:19 in Personal Articles

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